So my husband and I are in the middle of renting a new house which of course involves sending multiple application forms to multiple real estate agents, along with copies of our IDs (like driver’s license). Some agents have electronic forms but the majority require you to fill in a paper form (!) and email it to them (!!).
Whilst getting the paper form is easy – they hand them to you during the rental inspection – getting them scanned and emailed was proving a problem since we do not currently have a printer at home.
Luckily Google Drive offers a nifty photo scanning feature which has been a massive time saver.
- Tap on the Google Drive app on your phone
- Tap on the + button in the bottom right
- Tap on Scan
The camera on your phone will open and you can now take a photo of the document you wish to scan. If you have multiple pages to scan, tap on the + icon to take another photo. Otherwise tap on the tick icon to complete the process.
The document scan will be automatically uploaded to your Google Drive as a PDF file. From there you can share it as a normal Google document or open your email client to send it as an email attachment.
You will probably need to rename the document first though, as by default it will look something like this: Scanned_20180303-1926.pdf.
Note: Because documents are scanned as PDFs they will count against your Google Drive storage.
But how does this help small business owners?
Well, I’ve used this functionality not just to scan applications for housing but also to:
- Take a photo of a business card whilst out networking and upload it immediately to Google Drive – no more trying to sort out business cards when I get home.
- Scan a receipt into Google Drive with only a couple of button taps.
- Scan hand-written notes from a meeting into Google Drive.
Looking for more help on how to use technology in your business? Get in touch and let’s see how I can help you spend less time working out how to use tech, and more time actually using it to make your business run better.