Did you know it is possible to use your mobile phone to scan documents and send them to Google Drive?
I only recently found out about this feature in Google Drive and I have to say it has changed the way I handle my scanning requirements.
How to scan documents to Google Drive using your mobile phone
Once you’ve done that, you’ll need to add a widget to your home screen. If you’ve not added a widget before, follow the steps below otherwise just add the Drive scan 1 x 1 widget:
- Touch and hold an open space on your Android phone’s home screen.
- Tap on the Widgets icon.
- Scroll down and tap and hold the Drive scan 1 x 1 widget.
- Drag the widget to any open space on your home screen.
- When you release the widget, Google Drive will open up.
- Tap on the folder that you want to store your scanned documents in.
- Tap on ‘Select’.
- You’ll be returned to your phone’s home screen and the Drive widget will now be named with your folder name.
Now you can start scanning documents:
- Put the document to be scanned on a flat surface.
- Tap on the Drive widget. Your phone camera will open up.
- Angle the camera so that your document is fully visible and tap on the shutter button.
- if you have more than one page to scan tap on the plus icon and take another photo.
- If you’re not happy with the scan, tap the refresh icon to take a new photo.
- When you are finished taking scans tap on the tick icon. If you do not want to upload the document, just tap the back arrow to cancel.
- The document will be automatically uploaded to the Drive folder you previously selected as a PDF document.
You can now go to Drive and make any amendments to the file name or document that you want just like for any other uploaded document.
Editing before you send to Drive
- tap the crop icon in the top right to crop the scanned document
- tap the palette icon in the top right to select B&W or Colour options
- tap the menu icon (3 vertical dots) in the top right to:
- delete the page
- rename the scan
- rotate the page
- select (rudimentary) settings
Some of the ways I’m using this
All my scanned documents go to a folder titled ‘Sort out’ and once uploaded to there, I process them into their appropriate Drive folders.
- Send meeting scribblings on a whiteboard to Drive as a reference document
- Upload all tax related documents to the tax folder in Drive my accountant uses
- Upload all non-tax related purchase receipts for use as reference documents should I need to return or exchange items
I don’t recommend using this method for massive multi-page documents – I’ve found it works best as a quick way of scanning a single page or 1 dual sided document. Anything bigger than that is scanned in the normal way – via a desktop scanner.
How about you? Is this something you can see yourself using in your own professional or personal life?