I love Google Keep – it is such a lightweight, simple application but it packs a huge punch and is a very effective way to manage your time as a small business owner.
But even though I literally wrote a book on mastering it I continue to learn all sorts of new ways to use it.
One of those ways is creating browser bookmarks to access specific Google Keep notes rather than searching for the note in the application.
Setting up the bookmarks
This functionality is only available on the desktop (I did think I’d gotten it to work on my phone but sadly no):
- Open Google Keep
- Click on the note you want to bookmark – you’ll see a weird URL in the browser window, something like this: https://keep.google.com/#NOTE/1493893347606.14411237
- Click on the favourites icon in your browser window to save this URL as a bookmark / favourite.
- Title the bookmark what ever you want and place it on the bookmarks bar or a bookmark folder. I’ve got mine set up on the bookmark bar:
Now, whenever you want to access that particular note all you have to do is click on the bookmark!
Reasons why you’d use bookmarks rather than search
So Google Keep search is pretty good but sometimes you just want to be able to go to a particular note, without having to look for it which is where bookmarks come in.
As you can see in my screenshot I’ve set up a couple of the more commonly used Getting Things Done contexts (as well as one that stretches the GTD concept) as Google Keep notes and then made those bookmarks. So at any point during the day I can quickly check items that I’m waiting for, people that I have to call, or what my next action should be.
You can of course achieve the same effect by having multiple tabs open in your browser but that gets messy, especially if you’re like me and have many, many tabs open at any one time – trying to find the right tab can quickly become an exercise in futility!
One of the weaknesses of Google Keep is its inability to save searches – for example, every time you want to find all notes that have images and the word ‘exercise’ you need to do that search from scratch.
However, with a browser bookmark you can set up the search and then save it as a bookmark for future use. How cool is that?
Looking for more information on how to use Google Keep in your small business?
I’ve got quite a few posts about Google Keep on this website, otherwise you can always check out my book on Amazon. Or drop me a line if you’ve got a particular question about using Google Keep as a small business owner.