This is a question that I see a fair bit over on the Google Calendar support forum.
Many people love Google Tasks – a simple, easy to-do list that is linked to Gmail and Google Calendar – but many people are also confused that they can’t see those tasks in the Google Calendar app on their phone.
So they end up searching for answers to questions like this one: “I can’t seem to figure out how to show my google task in my google calendar app installed in my android phone?”
Until very recently, the only way for these people to access Google Tasks was via the mobile browser on their phone but now Google has released a shiny new app optimised for Google Tasks – yay! (iOS users click here to download the app)
Getting Started with the Google Tasks app
It’s very easy to get started with the app – once installed, just follow the prompts to add your first task.
As you can see, my first task is quite unpleasant – thanks Xena and Shiloh!
Clicking on the + sign as you add a task gives you the option of adding more details to the task as well as a due date. Not surprisingly the task of cleaning up cat vomit is urgent and due today.
New tasks are automatically added to a list titled ‘My Tasks’ and synced back to Google Calendar and Gmail.
What about your old tasks?
If you’ve previously created tasks via Gmail or Google Calendar, then they will be automatically synced to the app. To see them click on the menu bar in the bottom left corner and select the appropriate list
You can also create new lists from the menu bar and send feedback on the app if necessary.
Working on tasks
Once you’ve created a task click on it to
- add / edit details
- add / edit due date
- add sub tasks
- move the task to another list
To mark a task complete, click on the circle next to the task / sub task name.
You can also delete a task from the edit screen but be careful – once deleted there’s no way to recover a task! It is much safer to simply mark it as complete unless you’re 100% certain that you don’t want the task any more.
What else does the app do?
There’s not a great deal more to the app. Click on the 3 vertical dots in the bottom right corner to
- sort tasks by the order you entered them or by due date
- rename the task list
- delete the list
- delete all completed tasks.
And that’s really it for the new Google Tasks app – a nice light-weight app that finally allows you to access Google Tasks via your phone without Internet access.
Got questions about the new Google Tasks app or how to use Google products to increase your small business’ productivity? Get in touch and let’s see how I can help you.