If your question isn’t answered here then drop me a line!
- Want to create an additional calendar in Google Calendar?
- How can I accept an invitation that’s sent to a different email address?
- How do I make an event that repeats annually on a specific day?
- There’s something weird happening with my Google Calendar – help!
- What the? Why aren’t events older than 1 year showing in my Google Calendar app?
- Help, I can’t share a calendar with someone outside of my organisation!
Want to create an additional calendar in Google Calendar?
When you first set up a Google Account you’ll also get Google Calendar with one primary (default) calendar for your use.
However you can create multiple calendars for many different purposes – say different clients or for each child; perhaps one that just records pet details or even a calendar that you share with friends to record social activities.
No matter why you want to add a calendar, it is very easy to do so:
- Go to https://calendar.google.com (you can’t do this from the mobile app – you will need to use the desktop web interface)
- Click on plus sign next to ‘Add a friend’s calendar’ (yes I know that’s a bit confusing but stick with me here) and select ‘New calendar’
- Then type in the name and description (optional) of the new calendar. Click on ‘Create calendar’ to save your changes
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How can I accept an invitation that’s sent to a different email address?
If you’re a solopreneur or small business owner then you’ve probably got multiple email addresses set up for different parts of the business as well as your own personal email address. I know I do!
Read on to see how you can associate multiple email addresses with the one Google Calendar
1. Add the email addresses to your Google account
This is the most time consuming part of the whole process if you’ve got more than 1 email address to associate but once you get into the groove it is very easy.
On your computer sign in to My Account.
Under “Personal info & privacy,” select Your personal info.
Click on Email.
Click on Advanced.
Click on Add Alternate Email.
Type in a new email address.
Click on Add. If you have more email addresses to add, click on Add Other Email otherwise just close the My Account tab.
Go to your email client and verify the email(s) that you’ve just added.
2. Add the email addresses to your Google Calendar
On your computer, open Google Calendar.
On the top right, click the cog icon Settings and then Settings.
Click on your main Calendar name from the left hand side menu
Click on General notifications.
Check the box next to “Allow responding to invitations forwarded through alternative email addresses.” If you haven’t verified your alternate email yet, you won’t see anything listed here.
3. Accept the invitations sent to multiple email addresses
Once you associate your other email addresses with the one Google Calendar account, you can respond to any invitations sent to those alternate email addresses.
Stuff to know
Be aware though that your RSVPs will display as coming from the email address that owns the Google Calendar, not the email address which was originally invited to the event.Back to Index
How do I make an event that repeats annually on a specific day?
We’ve all got events that we’d like to have repeat annually on a specific day not date – for example on the last Sunday of June each year I set up the next financial documents and folders for my business (in Google Drive of course!).
I could set a reminder for 1 July but that won’t always fall on a weekend and this way I know I’ll have the time to do this task.
It’s not immediately obvious how to do this and if you go to the Calendar Forum seeking help you’ll sometimes see people say it isn’t possible at all. They’re wrong 🙂
The example below shows how to create an annual event for the first Monday in June but the principle remains the same no matter what day you wish to use:
- Create your event on the first Monday in June
- In the edit screen click on “doesn’t repeat” and select ‘Custom’
- Set the event to repeat every 12 months on the first Monday of the month
There’s something weird happening with my Google Calendar – help!
Is something weird happening with your Google Calendar? Maybe your language has suddenly changed or you click on a link and go to the wrong date or you can’t save an event.
Try the following as often one or more of these steps will help the problem:
- Clear Cache & Cookies on your browser.
- If you’re still facing the same issue, try in Incognito mode or your browser’s private window. If you no longer see this issue, disable extensions/add-ons one by one to check which extension/add-on is causing the issue.
- Delete any calendar bookmark.
- Click this link to access Google Calendar
Still got problems?
If you’ve tried all that and are still experiencing problems then pop on over to the Google Calendar Forum and give full details of your problem. Make sure you mention that you’ve tried the above steps otherwise the friendly volunteers will probably ask you to start with them again!Back to Index
What the? Why aren’t events older than 1 year showing in my Google Calendar app?
A lot of people who ask this question have already spent a lot of time trying to troubleshoot the answer – deleting the app’s cache; uninstalling and reinstalling the app; even going through all the options to re-sync a calendar.
And it always breaks my heart to have to say to them “thanks for doing all that, but this is intended behaviour.”
For some strange reason (probably storage but who knows really) the Google Calendar mobile app does not show non-repeating events that are older than 1 year.
So on any given day if you’re using the Google Calendar mobile app you’ll only be able to view (and search for) events that have occurred within the previous 365 days.
To see all events you need to use either the mobile browser (which let’s face it is a horrible experience at the moment) or go to the desktop interface.
Want to help fix the problem?
Send feedback via the Menu > Help and Feedback option (and get your friends and colleagues to send feedback too). The more feedback the project team gets on a topic the more likely they are to consider doing something about it.Back to Index
Help, I can’t share a calendar with someone outside of my organisation!
I often see this cry for help from people on the Google Calendar Help forum.
Usually what they’re trying to do is share their work calendar with either their personal Google Calendar, or perhaps a spouse or partner, so that they can see work events from their personal Google Calendar.
- Go to Settings
- Scroll down to “Share with specific people”
- Type in the email address of the person they want to share the calendar with
- Click on the drop down to select the appropriate permission
And what they see is this – there’s only one option available and it is pretty lame:
What this means is your G Suite admin has not allowed calendars to be shared with people who are outside of your work domain (e.g. you or your partner’s personal email address).
If you’re the G Suite admin then check out this article for help on changing calendar settings as an administrator: https://support.google.com/a/answer/60765?hl=en
Otherwise you’ll need to get in touch with your G Suite admin and ask them to change the permissions. Good luck!
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