Gone to a lot of trouble to set up colours in your Google calendar and wondering why other people don’t see them when you share the calendar? You’re not alone – this question comes up quite a bit on the Google Calendar forum:
I am creating a calendar for my job and have different locations for different buildings/people/events. I color coordinated the different things and my calendar looks good when I create an event and use the color key. But when I share this calendar with a co-worker the colors don’t show up, all the events are the same color. Is there a way to make it so the color I picked for the event shows up on others computers when they sign in to see the calendar?
Basically, the reason this happens is that individuals can set their own calendar colour scheme which over-rides any individual event colour changes you may have set at your end.
e.g. on the left is a screenshot of two events I’ve set up, in the same calendar, each with a different colour. On the right are the same events, as viewed by an account that only has the sharing permission ‘See all event details’.
If you absolutely must have people viewing the same colour schemes though, there’s a simple answer to this but it may not be the one you are looking for (insert your favourite Star Wars reference here).
Give everyone the right to ‘Make changes to events’. They’ll then be able to see the same colours per event that you see.
This brings its own issues of course as they can then change event details (such as time and date) and even change the colour scheme if they wish.
Alternatively, you could try differentiating events through the use of icons which
- keeps the sharing permissions locked down
- provides an easy way to visually identify events
- can be searched on as well!
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