Today, we’re diving into a common Google Calendar headache: shared calendars that just aren’t sharing.
So here’s the issue – I’ve created a secondary calendar, shared it with another person, and they’ve accepted and added it to their personal calendar. But here’s the kicker: only I am getting notifications and reminders! The other person is completely in the dark.
I’ve double-checked all my notification settings, and everything seems to be in order. So, what’s going on?
Basically, there’s two things going on here. Keep reading to find out how to solve this issue, or watch the video:
First thing: Get notified when an event is added or changed
Firstly, if the other people want to get emails every time an event is added to the shared calendar or amended or even deleted, then they need to make sure they’ve set the correct notifications under ‘Other notifications’.
This is a really useful option if you’re working with a VA or other freelancers who might need to be aware of any changes to a shared calendar as they happen. Getting a Daily Agenda is also very useful as they can see what is planned for the day.
Note – Daily Agendas are sent every day at 0500 and there’s no way to change that!
If they’re not seeing the Other Notifications option, then that means they don’t have the right to See Event details. You’ll need to change that at your end.
Second thing – get notified when an event starts
However this isn’t usually what people are asking about – what they want is for the other person to get a pop-up reminder (or an email) before the event actually starts. And this can’t be set by the owner of the shared calendar. It can’t even be set by the owner of the event.
These sort of event notifications are user-specific so everyone gets to set when they’re reminded of events, and how.
For example my Google Workspace account has set up a 10 min reminder for all events on the shared calendar
but when I look at the other person’s account, they don’t have the same type of event notifications at all.
They’ll need to add notifications of this type at their end within their Google Calendar Event Notification settings:
And that’s it!
Once the other person has added ‘Other Notifications’ and/or ‘Event Notifications’ there should be no problems with them knowing when events have been added, or when they’re starting.
However, if you’re really keen to let the other person know that an event is starting you can always get in touch with them via alternative means – like an email; phone call etc!
Want more personalised help?
I hope this article was of assistance to you, but if you want more personalised help with your Google Workspace issue then why not get in touch?